Privacy Policy

Date: 1/04/2025

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1. Information We Collect

We may collect the following types of personal data:

• Name and surname
• Email address
• Job title and organization
• Event registration and attendance details
• Newsletter and communication preferences
• Voluntary data submitted via contact, speaker or subgroup forms
• Photos and videos taken during events (see Section 5)

We do not collect sensitive personal data such as financial information, race, religion, or health status.

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2. How We Use Your Information

Your data is used for the following purposes:

• Managing event registrations and participation
• Sending updates about IMUG activities, upcoming events, or organizational changes
• Sharing event-related communications, such as reminders and confirmations
• Enabling participation in user groups and internal communications
• Internal analysis and improvement of our offerings

By registering for an event, your email may be added to our event updates mailing list. You may unsubscribe at any time via the link in any email or by contacting us.

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3. Sharing Your Information

We do not sell or share your personal data with third parties for commercial purposes. We may share limited data with trusted partners strictly for operational purposes, such as:

• Event organization and logistics
• Newsletter and email platform providers
• Website and form-processing tools

All partners adhere to applicable data protection regulations and are only given access to necessary data.

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4. Data Security

We implement appropriate technical and organizational measures to ensure that your data is protected from unauthorized access, alteration, loss, or misuse. Access to your data is limited to IMUG organizers and Sub User Group board members (where relevant).

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5. Pictures & Images

IMUG events may be documented through pictures & images. These may be used for promotional purposes on our website, updates, and social media.
If you prefer not to be included in any visual materials, please notify the event organizer at the start of the event.

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6. Your Rights

In accordance with the General Data Protection Regulation (GDPR), you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Withdraw consent at any time
• Object to or restrict certain forms of data processing
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To exercise any of these rights, please contact us at info@imug.info.

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7. Data Retention

We retain your data only as long as necessary to fulfill the purposes outlined in this policy. Old or inactive data is periodically reviewed and securely deleted when no longer relevant.

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8. Updates to This Policy

This policy may be updated periodically. Any changes will be reflected on this page with an updated revision date. We encourage users to review this page regularly to stay informed.

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9. Contact Us

For any questions, concerns, or requests regarding your personal data or this policy, please contact us at: info@imug.info